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Executive Assistant- SOM: Physiology & Membrane Biology - Davis Campus

Department Description

This role is within the Physiology & Membrane Biology department.

Responsibilities

The Executive Assistant (EA) is responsible for providing administrative support and executive assistance to the Chair of the Department of Cell Biology and the Chair of the Department of Physiology/Vice Dean of Basic Sciences (VDBS). This position includes communications and pertinent data sharing with staff and academics across the School of Medicine. The EA performs special projects and assignments that are highly sensitive and complex in nature, requiring a high level of independence and initiative in execution and implementation. Responsibilities include scheduling, coordinating, and serving as liaison to campus administrators, faculty, and professional colleagues. This position drafts and edits correspondence, while manages academic and group meetings, as well as special events for both departments and special events for the VDBS (workshops, task forces, committees, and special professional transition events). Additional responsibilities include processing of travel, reimbursements, payroll, and other professional activities. This position contributes to other broad, organizational projects or activities as assigned.

Required Qualifications

• Demonstrated experience in managing multiple calendars, scheduling, coordinating, and serving as liaison to professional colleagues
• Demonstrated experience drafting and editing professional correspondence, managing group meetings, coordinating and planning of special events
• Demonstrated experience working with computers and a variety of software programs (i.e. Microsoft Office, MS Excel, and MS Word)
• Strong service orientation
• Solid analytical/problem-solving skills
• Ability to work independently, track your own as well as the executive's tasks, and meet deadlines
• Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as external constituencies
• Ability to pivot quickly as priorities change
• Ability to anticipate the executive's needs
• Strong skills to communicate effectively and tactfully with all levels of staff, faculty, alumni/donors, students, and external constituencies, both verbally and in writing
• Advising and counseling skills
• Ability to multi-task with demanding timeframes
• Ability to use high-level discretion
• Solid skills in problem identification

Preferred Qualifications

• Experience using Kuali, UCPath, Cognos, Ecotime, AggieTravel, Pre-Purchasing, and AggieBuy

Special Requirements

• This position may be subject to a criminal background investigation, drug screen, Live Scan fingerprinting, medical evaluation clearance, and functional capacity assessment.

• The University of California has implemented a SARS-CoV-2 (COVID-19) Vaccination Program SARS-CoV-2 Vaccination Policy (ucop.edu) covering all employees. To be compliant with the policy, employees must submit proof of vaccination or a University-approved exception or deferral.

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At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve.

We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here.

As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucdavis/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=7&JobOpeningId=51314&PostingSeq=1

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.





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